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FREE TOOL

Sales capacity: how many more estimates can your team run?

Before you buy more leads, check whoever runs the estimates. If their week is full, more leads just wait longer.

By the BlueSmith team · Updated

At a glance

You enter
  • People running estimates
  • Estimates one person can run per week
  • Booked estimates per month now
  • Estimates you close
  • Average project value
You get
  • Revenue your sales team could still sell per month
  • Estimate slots per month
  • Open estimate slots per month
How the math works
  • Estimate slots per month
  • Open slots
  • Revenue still available
  • Example numbers, not a benchmark
What it costs
Free. No signup, no email. Arithmetic on your own numbers, not a promise of results.
2
8
30%

Revenue your sales team could still sell per month: $219,600

Revenue your sales team could still sell per month$219,600
Estimate slots per month
69
Open estimate slots per month
29

2 people × 8 estimates a week (4.33 weeks a month), 40 booked now, 30% closed at $25,000.

See what we’d build for these numbers

Starts with example numbers. Change them to yours. Arithmetic only, not a promise of results.

HOW IT WORKS

Three steps. Your numbers.

  1. 01

    Enter your numbers

    Enter how many people run estimates and how many one person can handle in a week.

  2. 02

    Watch it recalculate

    Add your booked estimates per month, close rate, and average project value.

  3. 03

    Use the answer

    If open slots are near zero, sort out sales capacity before you add leads.

How the math works

Estimate slots per month

People × estimates per person per week × 4.33, the average number of weeks in a month.

Open slots

Estimate slots − booked estimates. If you’re already booked past capacity, it shows zero.

Revenue still available

Open slots × close rate × average project value. What the empty part of the calendar could sell at your normal rate.

Example numbers, not a benchmark

2 people × 5 estimates a week × 4.33 = 43.3 slots. 30 booked leaves 13.3 open. At a 25% close rate and $20,000 a job, that’s about 3.3 jobs and $66,500 a month.

KEEP GOING

Use it with these.

STRAIGHT ANSWERS

Questions we hear.

How is this different from the crew capacity calculator?

That one measures production: jobs your crews can build. This one measures sales: estimates your people can run. A full sales calendar with idle crews is a different problem from the reverse.

What’s a fair number for estimates per week?

What one person really does in a normal week, counting drive time, write-ups, and follow-up calls. Not the best week they ever had.

Does it count no-shows?

No. It treats every booked estimate as held. No-shows free up a slot but don’t bring revenue. The no-show cost calculator covers that side.

What if booked estimates are already above capacity?

Open slots show zero. In practice, estimates get pushed out and homeowners wait, which is when they call someone else. That’s the case for another estimator or tighter qualifying before booking.

Numbers are the start. Let’s build the system.

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